Managing currency types

In the context of currency and exchange rate management in the beqom application, currency types enable you to define currencies that will be applied for given payees. These currencies will be used in the system in addition to the payee currency (which provides the main currency to be used for each individual payee) and enable you to define other currencies that can be used for specific populations and specific purposes. For instance, using this feature, it is possible for a payee to have a payee currency in USD, that will be used to defined the base salary, and an additional currency that will be used to specify that for a population, the bonus currency should be EUR.

Once a currency type has been created and assigned to one or several populations, it can be specified as the currency to be used in comp elements. The defined currency will then be used in the individual planner and proper rates will be applied by the system.

The management of currency types is performed in the "Admin" component, under Currencies & Rates > Currency Types.

Using this admin interface, you can:

• View an existing currency type

• Create currency types

• Manage Currency Type Assignments

• Edit currency types

• Delete currency types

Viewing an existing currency type

To view an existing currency type, proceed as follows:

1. Open the "Admin" component of the v10 application, and then navigate to Currencies & Rates > Currency Types in the left-hand menu. The "Currency Types" page is opened.

2. In the list of existing currency types, locate the item that you want to view. If required, use the search bar provided at the top of the page.

3. Hover your mouse cursor over the tile corresponding to the item in the result list, and then click the icon. The "Edit Currency Type" contextual window is opened. In this window, you can see the properties of the item, as illustrated in the following figure:

Currency type properties

Creating a currency type

To create a currency type in the system, proceed as follows:

1. Open the currency type management page (see Viewing an existing currency type).

2. Click the New Currency Type button, located at the right of the search bar. The "New Currency Type" contextual window is opened.

3. Define the properties of the new currency type, as illustrated in the figure below:

   • Enter the name of the currency type in the Name field

   • Enter a description for the currency type in the description field

New currency type

4. Click Save in the lower-right corner of the contextual window. The new currency type is saved in the system and added to the list of available currency types.

Managing Currency Type Assignments

Creating currency types alone will ave no effect in the system. In order for the currency type to be used for payees in the individual planner, the currency type needs to be affected to a population, with an associated currency.

This operation is performed using the Assignments section of the Currency Types page.

This is a warning message.

The assignments defined in this section are order sensitive and taken into account from top to bottom. This means that, if several assignments are defined for a currency type and a payee is included in several of the populations targeted by these assignments, only the last assignment (i.e. at the bottom of the list) will be taken into account for the payee. Consider the following example: if you create a currency type called "Bonus" and create an assignment in EUR a given population and another assignment in USD for another population, if any given payee is included in both populations, only the last assignment in the list will be taken into account for this particular payee.

Several operations are possible regarding currency type assignments:

• Adding a currency type assignment (see Assigning a currency type )

• Changing the order of currency type assignments (see Changing the order of currency type assignments)

• Deleting a currency type assignment (see Deleting a currency type assignment)

Assigning a currency type

To add a currency type assignment to the list of defined assignments, proceed as follows:

1. Open the currency type management page (see Viewing an existing currency type).

2. In the "Assignments" section of the page, click Add Assignment. A new line is added to the "Assignments" section.

3. In the first drop-down list, select the currency type for which you want to define an assignment.

4. In the second drop-down list, check the population(s) to which you want to assign the currency type.

5. In the third drop-down list, select the currency that you want to assign.

6. Repeat the procedure for as many assignments as you need.

7. Click Save Assignments in the lower-right corner of the application. The currency type assignment(s) are saved in the system. At the moment, they are not applied to payees.

8. Click Execute Assignments. The currency type assignments are applied in the system and will be visible in the individual planner.

This is a warning message.

If you are defining multiple assignments for a single currency type, please take into account that assignments are considered by order, from top to bottom. This means that, if several assignments are defined for a currency type and a payee is included in several of the populations targeted by these assignments, only the last assignment (i.e. at the bottom of the list) will be taken into account for the payee. Consider the following example: if you create a currency type called "Bonus" and create an assignment in EUR a given population and another assignment in USD for another population, if any given payee is included in both populations, only the last assignment in the list will be taken into account for this particular payee.

This is a tip message.

Once the assignments have been executed, a green bullet will be displayed at the right of assigned currency types, as illustrated in the following figure:

Currency type status

Changing the Order of currency type assignments

You can change the order of currency type assignments in the system. This operation has an impact only on the assignments of a same currency type. Since the assignments are executed from top to bottom, changing their order will determine the priority assignment in case one or several payees are concerned by several assignments of the same currency type. For more information, see Managing currency type assignments.

To change the order of currency type assignments, proceed as follows:

1. Open the currency type management page.

2. In the "Assignments" section of the page, locate the item whose position you want to change in the list.

3. Click the icon, located at the left of the item row, and then drag and drop the assignment in the desired position.

4. Click Save Assignments to just save the changes or Execute Assignments to apply the changes in the system immediately.

Deleting a currency type assignment

You can delete the assignment of a currency type at any moment.

This is a warning message.

This operation may have consequences on the proper configuration of the individual planner. Please proceed carefully.

To do so, proceed as follows:

1. Open the currency type management page (see Viewing an existing currency type).

2. In the "Assignments" section of the page, locate the assignment that you want to delete.

3. Click the icon in the far right of the assignment line, as illustrated in the following figure:

Assignment deletion

4. Click Save Assignments to just save the changes or Execute Assignments to apply the changes in the system immediately.

Editing a currency type

Provided that you have been granted the necessary access rights, you can change the name and the description of a currency type at any time. To do so, proceed as follows:

1. Open the currency type management page (see Viewing an existing currency type).

2. In the list of existing currency types, locate the item that you want to edit; if required, perform a search using the search bar.

3. Hover your mouse cursor over the tile corresponding to the currency type to be edited.

4. Click . The "Edit Currency Type" contextual window is opened.

5. Change the name and the description of the currency type as required.

6. Click Save in the lower-right corner of the contextual window. The changes to the currency type are applied.

Deleting a currency type

Provided that you have been granted the necessary permissions you can delete currency types for which no assignments have been defined.

This is a warning message.

Currency types for which at least one assignment is defined are marked with a green "In Use" bullet and cannot be deleted as is (the deletion icon is not available). To delete a currency type that had assignments, you must first delete the assignment(s). For more information, see Deleting a currency type assignment.

To delete a currency type, proceed as follows:

1. Open the currency management page (see Viewing an existing currency type).

2. Locate the item that you want to delete in the list of currency types.

3. Hover your mouse cursor over the tile corresponding to the currency type, and then click at the far right of the line. A confirmation message is displayed.

4. Click Delete. The currency type is removed from the system.